Important dates and deadlines

For the 2013-2014 academic year

Undergraduate and Graduate*



Spring / Summer 2013
  Full Session
May 1 to July 23
1st half
May 1 to June 11
2nd half
June 17 to July 26
Beginning of registration (Graduate studies) March 26 March 26 March 26
Deadline, registration for a degree March 31    
Beginning of registration (Regular Students Undergraduate) April 3 April 3 April 3
Beginning of registration (Special Students) 1 April 16 April 16 April 16
Last day to submit a thesis during the Winter session without having to register for the Spring/Summer session(graduate studies only). April 30 April 30 April 30
Courses begin May 1 May 1 June 17
Last day for registration without late registration fees (Undergraduate) May 3 May 3 June 17
Last day for registration without late registration fees (Graduate Studies) May 3 May 3 June 17
Last day to pay tuition fees without late payment fees (Undergraduate) May 8 May 8 June 17
Last day to pay tuition fees without late payment fees (Graduate Studies) May 8 May 8 June 17
Last day for late registration (in some faculties) with late registration fees May 15 May 6 June 21
Last day for change of status (regular/auditor) May 15  May 6 June 21
Last day to submit a request for leave of absence (graduate studies only) May 15    
Last day for changes to course selection May 15 May 6 June 21
Last day for program changes or addition of a minor or a major July 26 July 26 July 26
Victoria Day May 20 May 20  
Last day to submit a thesis with a 100% financial credit***** May 31    
Last day for change of classification (graduate studies only) (Full-time/part-time) May  31    
Last day to delete a course/activity and obtain a 100% financial credit * and ** May 31   May 14 June 28
Spring Convocation June 7 to 11    
Last day to submit thesis with a 50% financial credit ****** June 28    
Last day for registration to clinical placements (Faculty of Health Sciences) June 28    
Canada Day holiday July 1
  July 1
Last day to withdraw from a course (including annual courses) with no financial credit * and *** July 5  May 31  July 19 
Students registered in French immersion studies: Last day to identify courses to be evaluated with ''satisfactory/non satisfactory'' grades. July 5  May 31 July 19 
Students must follow their Monday course schedule 6 July 13 June 8 July 20
Courses end 6 July 23 June 11  July 26
Study Break July 24 N/A N/A
Examinations 3 July 25 to Aug. 2 June 12,13,14,15 July 27 to Aug. 2
Civic holiday Aug. 5    Aug. 5 
Last day to submit a thesis during the Spring/Summer session without having to register for the Fall session (graduate studies only) Aug. 30    
Last day to submit a major research paper or an engineering report without having to register for the Fall session (graduate studies). Some academic units require that the major research paper be submitted earlier. Please contact your academic unit. Aug. 30    
Date on which final grades are posted on the web and considered official Sept. 6 Sept. 6 Sept. 6
Last day to submit a grade review for a final exam 10 Sept. 20 Sept. 20 Sept. 20
"Registration for deferred and supplemental examinations**** (Science and Engineering - 1000 level courses only, 1000-level ANP courses, and Droit civil) 4.
For ANP courses, supplemental exams will take place in February for the Fall session, at the beginning of June for the Winter session and at the end of August for the Summer session. Contact your faculty for exam dates and to register for supplemental exams.
Sept. 16 Sept. 16 Sept.16
Exam period for deferred and supplemental examinations **** (Science and Engineering - 1000 level courses only, students registered in 1000-level ANP courses and Droit civil) 3,4 Sept. 17 to 24 Sept. 17 to 24 Sept. 17 to 24
Academic standing posted on web and considered official Sept. 30
Sept. 30
Sept. 30


Summer 2013
  Full Session
July 2 to August 12
1st half
July 2 to 22
2nd half
July 23 to August 13
Deadline, registration for a degree March 31

Courses begin July 2 July 2 July 23
Last day for registration without late registration fees July 2 July 2 July 23
Last day to pay tuition fees without late payment fees July 2 July 2 July 23
Last day for late registration (in some faculties) with late registration fees July 5 July 5 July 25
Last day for change of status (regular/auditor) July 5 July 5 July 25
Last day for changes to course selection July 5 July 5 July 25
Last day for program changes or addition of a minor or a major July 26 July 26 July 26
Last day to delete a course/activity and obtain a 100% financial credit * and ** July 15 July 9 Aug.2
Last day to withdraw from a course/activity (including annual courses) with no financial credit * and *** July 26 July 12 Aug. 6
Students registered in French immersion studies: Last day to identify courses to be evaluated with ''satisfactory/non satisfactory'' grades. July 26 July 12 Aug. 6
Civic holiday Aug.5
Aug.5
Students must follow their Monday course schedule 6 Aug. 10 N/A Aug. 13
Courses end 6 Aug. 12 July 22 Aug. 13
Study break Aug. 13 July 23 N/A
Examinations 3 Aug. 14 to 19 July 25-26 Aug. 14 to 19
Last day to submit a thesis during the Spring/Summer session without having to register for the Fall session (graduate studies only). Aug. 30    
Date on which final grades are posted on the web and considered official Sept. 6 Sept.6 Sept. 6
Last day to submit a grade review for a final exam 10 Sept. 20 Sept. 20 Sept. 20
Registration for deferred and supplemental examinations**** (Science and Engineering - 1000 level courses only, 1000-level ANP courses and Droit civil) 4. For ANP courses, supplemental exams will take place in February for the Fall session, at the beginning of June for the Winter session and at the end of August for the Summer session. Contact your faculty for exam dates and to register for the exams. Sept. 16 Sept. 16 Sept. 16
Exam period for deferred and supplemental examinations**** (Science and Engineering - 1000 level courses only, students registered in 1000-level ANP courses and Droit civil)3,4 Sept. 17 to 24 Sept. 17 to 24 Sept. 17 to 24
Academic standing posted on web and considered official Sept. 30
Sept. 30
Sept. 30
Fall 2013 / Winter 2014
  Fall 2013 Winter 2014
Beginning of registration (Regular Students Undergraduate) May 13 May 13
Beginning of registration (Graduate Students) June 26 June 26

Last day for registration to clinical placements (Faculty of Health Sciences)

June 30 June 30
U-Pass Card Distribution (Student Federation)11 Aug. 20 to Sept. 20 Jan. 6 to 10
Beginning of registration (Special Students) 1 Aug. 21 Dec. 19
Last day to pay tuition fees without late payment fees ******* Aug 28 Dec. 11
Last day to submit a thesis during the Spring/Summer session without having to register for the Fall session (graduate studies only). Aug. 30
Labour Day Sept. 2  
Session begins 9 Sept. 3 Jan. 6
Starting point: Welcome presentations in Faculties, Schools and Departments for the new student cohort. Students have to attend these activities. It should be noted that certain faculties organize courses, laboratories and activities for returning students including graduate students. Sept. 3  
Courses begin for January 2014 term (Faculty of Law, Common Law section)   Jan. 6
Courses begin 9 Sept. 4 Jan. 6
Last day for changes to course selection or program of studies for the January 2014 term (Faculty of Law, Common Law Section)   Jan. 8
Last day for registration without late registration fees (Undergraduate) Sept. 6 Jan. 6
Last day for registration without late registration fees (graduate studies only) Sept. 11 Jan. 7
Last day to delete a course/activity and obtain a 100% financial credit for the January 2014 term (Faculty of Law, Common Law Section)   Jan. 9
Last day to withdraw from a course/activity for the January 2014 term (Faculty of Law, Common Law Section)   Jan. 17
Deadline, registration for a degree Sept. 15 March 31
Last day for late registration (in some faculties) with late registration fees Sept. 18 Jan. 17
Last day for change of status (regular/auditor) Sept. 18 Jan. 17
Last day to submit a request for leave of absence (graduate studies only) Sept. 18 Jan. 17
Last day for changes to course selection Sept. 18 Jan. 17
Last day for program changes or addition of a minor or major Sept. 18 Sept. 18
Courses begin for the Winter 2014 term (Faculty of Law, Common Law Section)   Feb. 3
Last day to submit a U-Pass exemption application (Student Federation)12 Sept. 30 Jan. 17
Last day to submit thesis with a 100% financial credit ***** Sept. 30 Jan. 31
Last day for change of classification (graduate studies only) (full-time/part-time) Sept. 30 Jan. 31 
Last day to delete a course/activity and obtain a 100% financial credit** Sept. 30 Jan. 31 
Thanksgiving Day Oct. 14  
Last day for changes to course selection or program of studies for the Winter 2014 term (Faculty of Law, Common Law Section).   Feb. 7
Family Day   Feb. 17
Last day to delete a course/activity and obtain a 100% financial credit for the Winter 2014 term (Faculty of Law, Common Law Section)   Feb. 18
Study Week 5 Oct. 13 to 19  Feb. 16 to 22
Fall Open House (Undergraduate) 8 Oct. 18-19  
Fall Convocation Nov. 3  
Last day to submit thesis with a 50% financial credit****** Oct. 31 Feb.28
Last day to withdraw from a course (including annual courses) with no financial credit *and*** Nov. 15 March 21
Students registered in French immersion studies: Last day to identify courses to be evaluated with ''satisfactory/non satisfactory'' grades. Nov. 15 March 21
Easter break   April 18-21
Courses end 8 Dec. 3 April 4
Study Break Dec. 4 April 5-6
Examinations 3  Dec. 5 to 18 April 7 to 24
Last day to submit a thesis during the Fall session without having to register for the Winter session (graduate studies only). Dec. 20  
Last day to submit a thesis during the Winter session without having to register for the Spring/Summer session (graduate studies only).   April 30
Last day to submit a major research paper or an engineering report without having to register for the Winter session (graduate studies). Some academic units require that the major research paper be submitted earlier. Please contact your academic unit. Dec. 20  
Last day to submit a major research paper or an engineering report without having to register for the Spring/Summer session (graduate studies). Some academic units require that the major research paper be submitted earlier. Please contact your academic unit.   April 30
Christmas and New Year's holidays (inclusive) Dec. 20, 2013 (as of 5 p.m.) to Jan. 5, 2014 Dec. 20, 2013 (as of 5 p.m.) to Jan. 5, 2014
Date on which final grades are posted on the web and are considered official  Jan.  20 May 13
Last day to submit a grade review for a final exam 10 Feb. 3
May 27
Registration for deferred and supplemental examinations**** (Science and Engineering - 1000 level courses only, 1000-level ANP courses, and Droit civil)4. For ANP courses, supplemental exams will take place in February for the Fall session, at the beginning of June for the Winter session and at the end of August for the Summer session. Contact your faculty for exam dates and to register for supplemental exams. Feb. 10 June 23
Exam period for deferred and supplemental examinations**** (Science and Engineering - 1000 level courses only, students registered in 1000-level ANP courses and Droit civil) 3,4 Feb. 17 to 21 July 7 to 11
Academic standing posted on web and considered official Jan.  31 May  28

Notes :

* Dates may vary for certain programs (Education, Common Law, Engineering, Medicine, MBA, etc.). Please check with the academic unit concerned. Refer to the CO-OP website for work-term deadlines.
** Tuition fees minus the non-refundable administrative fees. Dates for receiving a 100% financial credit may vary according to the course start and end dates. For more information, see Payment of University Fees.
*** You will be unable to withdraw from a course after this deadline. If you do not officially withdraw by the deadline but simply stop attending a course, the mark on your transcript will appear as a failure.
**** If you're writing a supplemental exam outside the University of Ottawa, you must pay fees charged by the external institution (Summer session only).
***** The 100% financial credit applies only if you are registered exclusively for the thesis and if you were registered for the thesis in the previous session as well. The credit does not apply when you submit a revised thesis.
****** The 50% financial credit, less administrative charges, applies only if you are registered exclusively for the thesis and if you were registered in the previous session as well. The credit does not apply when you submit a revised thesis.
******* University fees for undergraduate students registered in both the Fall and Winter sessions are due on the payment deadline indicated for the Fall. If you defer your payment or registration for the Winter session to after September 30, a “service fee for payment after Sept 30” is applied to your student account.
1 Access to courses as a special student is very limited. See the special student website for more information.
2 Students in the Faculty of Law, Common Law Section must register for both the intensive January term and for the Winter term. This affects some sessional dates for these students. The January term runs from January 6 to January 24, 2014, followed by a study break from January 27-31, 2014, and the Winter term runs from February 3 to April 4, 2014. Common Law Section students should check the Important Dates calendar.
3 Exam period - It may be necessary to hold evening exams for day courses and vice-versa. Exams may also take place on weekends, either during the day or in the evening.
4 Authorization to take supplemental exams in Droit civil and Common Law and the dates of these supplemental exams are the responsibility of the Faculty of Law.
5 During reading weeks, courses offered by the faculties of Arts, Social Sciences, Science, Engineering, Health Sciences, Law (Droit civil Section only), and the Telfer School of Management (all undergraduate programs and graduate studies research programs) are cancelled. In Education, the Teacher Education program offered in English has no reading week; the Formation à l'enseignement program has a reading week in the winter session only. However, exceptions may apply in certain disciplines at both the undergraduate and graduate level. Please contact your academic unit for details. CO-OP work terms and other clinical or non-clinical placements still take place. This note does NOT apply to students at the Faculty of Medicine or the Faculty of Law’s Common Law Section and in the Master of Business Administration (MBA) or Master of Health Administration (MHA).
6

On Saturday, June 8, 2013, you must follow your Monday course schedule. Courses normally held on Saturday, June 8, will not be held. This adjustment applies to all courses, without exception, scheduled during the May 1 to June 11, 2013 session. However, CO-OP work terms and other clinical or non-clinical placements are not affected. If you have any questions, please contact staff at your academic unit.
On Saturday, July 13, 2013, you must follow your Monday course schedule. Courses normally held on Saturday, July 13, will not be held. This adjustment applies to all courses, without exception, scheduled during the the May 1 to July 23, 2013 session. However, CO-OP work terms and other clinical or non-clinical placements are not affected. If you have any questions, please contact staff at your academic unit.
On Saturday, July 20, 2013, you must follow your Monday course schedule. Courses normally held on Saturday, July 20, will not be held. This adjustment applies to all courses, without exception, scheduled during the June 17 to July 26, 2013 session. However, CO-OP work terms and other clinical or non-clinical placements are not affected. If you have any questions, please contact staff at your academic unit.
On Saturday, August 10, 2013, you must follow your Monday course schedule. Courses normally held on Saturday, August 10, will not be held. This adjustment applies to all courses, without exception, scheduled during the July 2 to August 12, 2013 session. However, CO-OP work terms and other clinical or non-clinical placements are not affected. If you have any questions, please contact staff at your academic unit.
On Tuesday, August 13, 2013, you must follow your Monday course schedule. Courses normally held on Tuesday, August 13, will not be held. This adjustment applies to all courses, without exception, scheduled during the July 23 to August 13, 2013 session. However, CO-OP work terms and other clinical or non-clinical placements are not affected. If you have any questions, please contact staff at your academic unit.

8 Clinical placements offered on all campuses and regular courses offered in Pembroke, St-Boniface and Woodroffe still take place.
9 In the Undergraduate Medical education program, Fall preclerkship courses run from September 3 to December 13, 2013. Winter preclerkship courses run from January 6 to May 30, 2014. Fall third year clerkship courses run from August 12 to December 20, 2013. Winter third year clerkship courses run from January 6 to August 29, 2014. Fall fourth year clerkship courses run from September 9 to December 20, 2013. Winter fourth year clerkship courses run from January 6 to April 11, 2014.
10 For grades received on final exams or in cases when grade reviews take place only at the end of the session, the request for a grade review must be submitted within ten (10) working days after the grade in question becomes official. For more information, see Revisions of Grades and Appeals in the Academic Regulations.
11 Fall distribution takes place in the Jock-Turcot University Centre Student Couch Lounge. Winter distribution will be at the SFUO Main Office. It is still possible to pick up your U-Pass card after these dates at the SFUO Main Office.
12 Check out the U-Pass website (www.upassottawa.ca) for more details