Important academic dates and deadlines

The following important dates and deadlines apply to the entire student population, whether you are studying at the undergraduate, graduate or postdoctoral level. Dates may vary for certain programs (Education, Common Law, Engineering, Medicine, MBA, Health Sciences, etc.) and for work terms. Please check with the academic unit concerned and refer to the CO-OP website for work-term deadlines. Consult the calendars below to find out more about their important dates and deadlines.

Convocation 2014 Expand

There are two Convocation periods each academic year, one in the spring and one in the fall.

Convocation
Topic Dates
Last day to register for a degree for spring 2014 Convocation March 31, 2014
Last day to register for a degree for fall 2014 Convocation September 15, 2014
Spring 2014 Convocation June 13 to 17, 2014
Fall 2014 Convocation November 2, 2014
Last day to register for a degree for spring 2015 Convocation March 31, 2015

Winter session 2014Expand


Spring-summer session 2014 Expand

Spring-summer session 2014
Topic Dates
Full session and courses May 1 to July 23
Full session for research activities (graduate studies) May 1 to August 29
Sub-session I and courses May 1 to June 11
Sub-session II and courses June 16 to July 25
Sub-session III and courses July 2 to August 13
Faculty of Education summer session and courses July 2 to 22
Third-year clerkship (Undergraduate Medical Education Program) Spring session and courses April 20 to August 28

Statutory holidays, breaks and special events Expand

Statutory holidays, breaks and special events
Topic Dates
Victoria day May 19
Canada Day July 1
Civic Holiday August 4
Study break for full session (May 1 to July 23) July 24

Changes to regular course scheduleExpand

Changes to regular course schedule
Topic Dates
Full session (May 1 to July 23): Students must follow their Monday course schedule. This is to replace classes missed on Monday, May 19, 2014 (Victoria Day). CO-OP work terms, clinical and non-clinical placements are not affected. June 7
Sub-session I (May 1 to June 11): Students must follow their Monday course schedule. This is to replace classes missed on Monday, May 19, 2014 (Victoria Day). CO-OP work terms, clinical and non-clinical placements are not affected. June 7
Full session (May 1 to July 23): Students must follow their Tuesday course schedule. This is to replace classes missed on Tuesday, July 1, 2014 (Canada Day). CO-OP work terms, clinical and non-clinical placements are not affected. July 19
Sub-session II (June 16 to July 25): Students must follow their Tuesday course schedule. This is to replace classes missed on Tuesday, July 1, 2014 (Canada Day). CO-OP work terms, clinical and non-clinical placements are not affected. July 19
Sub-session III (July 2 to August 13): Students must follow their Monday course schedule. Courses normally held on Wednesday, August 13 will not be held. This is to replace classes missed on Monday, August 4, 2014 (civic holiday). CO-OP work terms, clinical and non-clinical placements are not affected. August 13

Registration, courses, withdrawals and reimbursements Expand

Registration, courses, withdrawals and reimbursements
Topic Dates
First day to register (regular undergraduate students) April 2
First day to register (graduate students) March 25
First day to register (special students) April 16
Last day to register for clinical placements (Faculty of Health Sciences) April 30
Last day to submit a request for leave of absence (graduate studies) May 15

Full session (May 1 to July 23) Expand

Full session (May 1 to July 23)
Topic Dates
Last day to register without late registration fees May 2
Last day to register with late registration fees May 15
Last day to change student status (regular/auditor) May 15
Last day to change course selection May 15
Last day for graduate students to change student status (part-time/full-time) May 30
Last day to withdraw from a course or an activity (including full-year courses) and receive a financial credit, less administrative fees. Consult Financial Resources for more information about refunds. Withdrawing from a course may affect whether you will meet all your program requirements. Be sure to consider all changes very carefully before going ahead. The date may differ for some faculties and programs, so please confirm date with your academic unit. May 30
Last day to withdraw from a course or an activity (including full-year courses), no financial credit. Withdrawing from a course may affect whether you will meet all your program requirements. Be sure to consider all changes very carefully before going ahead. Course withdrawal is not possible after this date. If you simply stop attending a course and do not withdraw, you will receive a failing grade. July 11

Sub-session I (May 1 to June 11) Expand

Sub-session I (May 1 to June 11)
Topic Dates
Last day to register without late registration fees May 2
Last day to register with late registration fees May 6
Last day to change student status (regular/auditor) May 6
Last day to change course selection May 6
Last day to withdraw from a course or an activity (including full-year courses) and receive a financial credit, less administrative fees. Consult Financial Resources for more information about refunds. Withdrawing from a course may affect whether you will meet all your program requirements. Be sure to consider all changes very carefully before going ahead. The date may differ for some faculties and programs, so please confirm date with your academic unit. May 13
Last day to withdraw from a course or an activity (including full-year courses), no financial credit. Withdrawing from a course may affect whether you will meet all your program requirements. Be sure to consider all changes very carefully before going ahead. Course withdrawal is not possible after this date. If you simply stop attending a course and do not withdraw, you will receive a failing grade. May 30

Sub-session II (June 16 to July 25)Expand

Sub-session II (June 16 to July 25)
Topic Dates
Last day to register without late registration fees June 16
Last day to register with late registration fees June 20
Last day to change student status (regular/auditor) June 20
Last day to change course selection June 20
Last day to withdraw from a course or an activity (including full-year courses) and receive a financial credit, less administrative fees. Consult Financial Resources for more information about refunds. Withdrawing from a course may affect whether you will meet all your program requirements. Be sure to consider all changes very carefully before going ahead. The date may differ for some faculties and programs, so please confirm date with your academic unit. June 27
Last day to withdraw from a course or an activity (including full-year courses), no financial credit. Withdrawing from a course may affect whether you will meet all your program requirements. Be sure to consider all changes very carefully before going ahead. Course withdrawal is not possible after this date. If you simply stop attending a course and do not withdraw, you will receive a failing grade. July 18

Sub-session III (July 2 to August 13)Expand

Sub-session III (July 2 to August 13) Expand
Topic Dates
Last day to register without late registration fees July 2
Last day to register with late registration fees July 4
Last day to change student status (regular/auditor) July 4
Last day to change course selection July 4
Last day to withdraw from a course or an activity (including full-year courses) and receive a financial credit, less administrative fees. Consult Financial Resources for more information about refunds. Withdrawing from a course may affect whether you will meet all your program requirements. Be sure to consider all changes very carefully before going ahead. The date may differ for some faculties and programs, so please confirm date with your academic unit. July 15
Last day to withdraw from a course or an activity (including full-year courses), no financial credit. Withdrawing from a course may affect whether you will meet all your program requirements. Be sure to consider all changes very carefully before going ahead. Course withdrawal is not possible after this date. If you simply stop attending a course and do not withdraw, you will receive a failing grade. July 25

Faculty of Education Summer session (July 2 to 22)Expand

Faculty of Education Summer session (July 2 to 22)
Topic Dates
Last day to register without late registration fees July 2
Last day to register with late registration fees July 4
Last day to change student status (regular/auditor) July 4
Last day to change course selection July 4
Last day to withdraw from a course or an activity (including full-year courses) and receive a financial credit, less administrative fees. Consult Financial Resources for more information about refunds. Withdrawing from a course may affect whether you will meet all your program requirements. Be sure to consider all changes very carefully before going ahead. The date may differ for some faculties and programs, so please confirm date with your academic unit. July 8
Last day to withdraw from a course or an activity (including full-year courses), no financial credit. Withdrawing from a course may affect whether you will meet all your program requirements. Be sure to consider all changes very carefully before going ahead. Course withdrawal is not possible after this date. If you simply stop attending a course and do not withdraw, you will receive a failing grade. July 11

Grades and examsExpand

Grades and examsExpand
Topic Dates
Exam period for full session (May 1 to July 23): Exams are scheduled during the day and evening, on weekdays and on weekends. July 25 to August 1
Exam period for sub-session I (May 1 to June 11): Exams are scheduled during the day and evening, on weekdays and on weekends. June 12 to 14
Exam period for sub-session II (June 16 to July 25): Exams are scheduled during the day and evening, on weekdays and on weekends. July 26 to August 1
Exam period for sub-session III (July 2 to August 13): Exams are scheduled during the day and evening, on weekdays and on weekends. August 14 to 16
Exam period for Faculty of Education Summer session (July 2 to 22): Exams are scheduled during the day and evening, on weekdays and on weekends. July 23 and 24
Official final grades for the Spring-Summer session posted online September 5
Last day to submit a grade review for a final exam. For information about reviewing grades and appeals, consult academic regulations. September 19
Official standing posted online September 30
Registration date for deferred and supplemental exams for faculties of Science and Engineering (1000-level courses) and Civil Law. Contact your faculty for exam dates. September 15
Deferred and supplemental exam period for faculties of Science and Engineering (1000-level courses) and Civil Law September 16 to 23 
Registration period for deferred and supplemental exams for 1000-level anatomy (ANP) courses. Contact your faculty for exam dates. August 17 to 21
Deferred and supplemental exam period for 1000-level anatomy (ANP) courses. August 24 to 28

Tuition fee paymentExpand

Tuition fee paymentExpand
Topic Dates
Full session (May 1 to July 23): Last day to pay tuition fees without late payment fees. Consult Payment of fees on the Financial Resources website for more information on methods of payment and payment plans. May 7
Sub-session I (May 1 to June 11): Last day to pay tuition fees without late payment fees. Consult Payment of fees on the Financial Resources website for more information on methods of payment and payment plans. May 7
Sub-session II (June 16 to July 25): Last day to pay tuition fees without late payment fees. Consult Payment of fees on the Financial Resources website for more information on methods of payment and payment plans. June 16
Sub-session III (July 2 to August 13): Last day to pay tuition fees without late payment fees. Consult Payment of fees on the Financial Resources website for more information on methods of payment and payment plans.
July 2
Faculty of Education Summer session (July 2 to 22) : Last day to pay tuition fees without late payment fees. Consult Payment of fees on the Financial Resources website for more information on methods of payment and payment plans.
July 2

Reports, major research papers, and theses (graduate studies)Expand

Reports and theses (graduate studies)Expand
Topic Dates
Last day of the Winter session to submit a thesis without having to register for the Spring-Summer session. April 30
Last day to submit a thesis and receive a 100% financial credit (applies only if you are registered exclusively for the thesis and were also registered in the prior session). Submission by this date results in the cancellation of your registration for the current session. Credit not available if you are submitting a revised thesis. May 30
Last day to submit a thesis and receive a 50% financial credit (applies only if you are registered exclusively for the thesis and were also registered in the prior session). Credit not available if you are submitting a revised thesis. June 30
Last day of the Spring-Summer session to submit a thesis without having to register for the Fall session. August 29
Last day of the Spring-Summer session to submit the final version of the major research paper or the engineering report without having to register for the Fall session. Date for submitting major research paper may be earlier in some programs. Please confirm date with your academic unit. August 29

Fall session 2014Expand

Fall session 2014
Topic Dates
Fall session September 2 to December 2
Starting Point: Mandatory activities in academic units to welcome all students September 2
Fall session courses September 3 to December 2
First- and second-year pre-clerkship (Undergraduate Medical Education Program) courses September 2 to December 12
Third-year clerkship (Undergraduate Medical Education Program) courses August 11 to December 19
Fourth-year clerkship (Undergraduate Medical Education Program) courses September 8 to December 19
Teaching and course evaluations November 17 to 28

Statutory holidays, breaks and special events Expand

Statutory holidays, breaks and special events
Topic Dates
Labour Day September 1
Thanksgiving October 13
Fall Open House (undergraduate studies): classes cancelled except at Woodroffe and Pembroke campuses. October 17 and 18 
Reading week. No classes in programs at the faculties of Arts, Law (Civil Law section only), Engineering, Health Sciences, Science and Social Sciences and at the Telfer School of Management. No reading week in the Faculty of Education’s English Teacher Education program or in the Formation à l’enseignement program (in French). Some exceptions apply at both the undergraduate and graduate level. CO-OP work terms, clinical and non-clinical placements are not affected. October 12 to 18 
Study break December 3
Holiday break: University closed. December 22, 2014 at 5 p.m., to January 5, 2015 at 8:45 a.m., inclusive.

Registration, courses, withdrawals and reimbursementsExpand

Registration, courses, withdrawals and reimbursements
Topic Dates
First day to register (regular undergraduate students — first year) May 12
First day to register (regular undergraduate students — fourth year) June 3
First day to register (regular undergraduate students — third year) June 10
First day to register (regular undergraduate students — second year) June 18
First day to register (graduate students) June 25
First day to register (special students) August 20
Last day to register for clinical placements (Faculty of Health Sciences) June 30
Last day to register without late registration fees September 10
Last day to register with late registration fees September 18
Last day to change student status (regular/auditor) September 18
Last day to request leave of absence (graduate studies) September 18
Last day to change course selection September 18
Last day for graduate students to change student status (part-time/full-time) September 30
Last day to withdraw from a course or an activity (including full-year courses) and receive a financial credit, less administrative fees. Consult Financial Resources for more information about refunds. Withdrawing from a course may affect whether you will meet all your program requirements. Be sure to consider all changes very carefully before going ahead. The date may differ for some faculties and programs, so please confirm date with your academic unit. September 30
Last day to withdraw from a course or an activity (including full-year courses), no financial credit. Withdrawing from a course may affect whether you will meet all your program requirements. Be sure to consider all changes very carefully before going ahead. Course withdrawal is not possible after this date. If you simply stop attending a course and do not withdraw, you will receive a failing grade. November 14
Last day for French immersion students to identify courses to be evaluated with “Satisfactory/Not satisfactory” grades November 14

Grades and examsExpand

Grades and exams
Topic Dates
Exam period: Exams are scheduled during the day and evening, on weekdays and on weekends. December 4 to 17
Official final grades for the Fall session posted online January 26
Last day to submit a grade review for a final exam. For information about reviewing grades and appeals, consult academic regulations. February 9
Official academic standing posted online January 30
Registration date for deferred and supplemental exams for faculties of Science and Engineering (1000-level courses) and Civil Law. Contact your faculty for exam dates. February 9
Registration date for deferred and supplemental exams for 1000-level anatomy (ANP) courses. Contact your faculty for exam dates. February 9
Deferred and supplemental exam period for faculties of Science and Engineering (1000-level courses) and Civil Law February 16 to 21 
Deferred and supplemental exam period for 1000-level anatomy (ANP) courses.
February 16 to 21 

Tuition fee paymentExpand

Tuition fee paymentExpand
Topic Dates
Last day to pay tuition fees without late payment fees. Consult Payment of fees on the Financial Resources website for more information on methods of payment and payment plans. August 27

Student services Expand

Student services
Topic Dates
U-Pass distribution by SFUO August 19 to September 12
Last day to apply for a U-Pass exemption September 26
Last day to opt out of medical or dental insurance plans September 30

Reports, major research papers, and theses (graduate studies) Expand

Reports and theses (graduate studies)
Topic Dates
Last day of the Spring-Summer session to submit a thesis without having to register for the Fall session. August 29
Last day to submit a thesis and receive a 100% financial credit (applies only if you are registered exclusively for the thesis and were also registered in the prior session). Submission by this date results in the cancellation of your registration for the current session. Credit not available if you are submitting a revised thesis. September 30
Last day to submit a thesis and receive a 50% financial credit (applies only if you are registered exclusively for the thesis and were also registered in the prior session). Credit not available if you are submitting a revised thesis.
October 31
Last day of the Fall session to submit a thesis without having to register for the Winter session.
December 19
Last day of the Fall session to submit the final version of the major research paper or the engineering report without having to register for the Winter session. Date for submitting major research paper may be earlier in some programs. Please confirm date with your academic unit. December 19

Winter session 2015Expand

Winter session 2015
Topic Dates
Winter session and courses January 12 to April 14
Common Law January session January 5 to 23
Common Law Winter session February 2 to April 14
First- and second-year pre-clerkship (Undergraduate Medical Education Program) courses January 5 to May 29
Third-year clerkship (Undergraduate Medical Education Program) courses January 5 to April 10 
Fourth-year clerkship (Undergraduate Medical Education Program) courses January 5 to April 10 
Teaching and course evaluations March 16 to 27 

Statutory holidays, breaks and special events Expand

Statutory holidays, breaks and special events
Topic Dates
Holiday break. University closed. December 22, 2014 at 5 p.m., to January 5, 2015 at 8:45 a.m., inclusive.
Common Law study break January 26 to 30
Reading week. No classes in programs at the faculties of Arts, Law (Civil Law section only), Engineering, Health Sciences, Science and Social Sciences and at the Telfer School of Management. No reading week in the Faculty of Education’s English Teacher Education program or in the Formation à l’enseignement program (in French). Some exceptions apply at both the undergraduate and graduate level. CO-OP work terms, clinical and non-clinical placements are not affected. February 15 to 21
Family Day February 16
Spring Open House (undergraduate studies): Classes not cancelled March 21
Easter break April 3 to 6

Changes to regular course schedule Expand

Changes to regular course schedule
Topic Dates
Students must follow their Friday course schedule. Courses normally held on Tuesday, April 14 will not be held. This is to replace classes missed on Friday, April 3, 2015 (Easter). CO-OP work terms, clinical and non-clinical placements are not affected. April 14

Registration, courses, withdrawals and reimbursementsExpand

Registration, courses, withdrawals and reimbursements
Topic Dates
First day to register (regular undergraduate students) May 12
First day to register (regular undergraduate students — fourth year) June 3
First day to register (regular undergraduate students — third year) June 10
First day to register (regular undergraduate students — second year) June 18
First day to register (graduate students) June 25
Last day to register for clinical placements (Faculty of Health Sciences) June 30
First day to register (special students) January 7
Last day to register without late registration fees January 12
Last day to register with late registration fees January 27
Last day to change student status (regular/auditor) January 27
Last day to request leave of absence (graduate studies) January 27
Last day to change course selection January 27
Last day for graduate students to change student status (part-time/full-time) January 30
Last day to withdraw from a course or an activity (including full-year courses) and receive a financial credit, less administrative fees. Consult Financial Resources for more information about refunds. Withdrawing from a course may affect whether you will meet all your program requirements. Be sure to consider all changes very carefully before going ahead. The date may differ for some faculties and programs, so please confirm date with your academic unit. January 30
Last day to withdraw from a course or an activity (including full-year courses), no financial credit. Withdrawing from a course may affect whether you will meet all your program requirements. Be sure to consider all changes very carefully before going ahead. Course withdrawal is not possible after this date. If you simply stop attending a course and do not withdraw, you will receive a failing grade. March 20
Last day for French immersion students to identify courses to be evaluated with “Satisfactory/Not satisfactory” grades March 20

Common Law January sessionExpand

Common Law January session
Topic Dates
Last day to change course selection and programs January 7
Last day to withdraw from a course or an activity (including full-year courses) and receive a financial credit, less administrative fees. Consult Financial Resources for more information about refunds. Withdrawing from a course may affect whether you will meet all your program requirements. Be sure to consider all changes very carefully before going ahead. The date may differ for some faculties and programs, so please confirm date with your academic unit. January 8
Last day to withdraw from a course or an activity (including full-year courses), no financial credit. Withdrawing from a course may affect whether you will meet all your program requirements. Be sure to consider all changes very carefully before going ahead. Course withdrawal is not possible after this date. If you simply stop attending a course and do not withdraw, you will receive a failing grade.  January 16

Common Law Winter sessionExpand

Common Law Winter session
Topic Dates
Last day to change course selection and programs February 6
Last day to withdraw from a course or an activity (including full-year courses) and receive a financial credit, less administrative fees. Consult Financial Resources for more information about refunds. Withdrawing from a course may affect whether you will meet all your program requirements. Be sure to consider all changes very carefully before going ahead. The date may differ for some faculties and programs, so please confirm date with your academic unit. February 17
Last day to withdraw from a course or an activity (including full-year courses), no financial credit. Withdrawing from a course may affect whether you will meet all your program requirements. Be sure to consider all changes very carefully before going ahead. Course withdrawal is not possible after this date. If you simply stop attending a course and do not withdraw, you will receive a failing grade.  March 20

Grades and exams Expand

Grades and exams
Topic Dates
Common Law January session exam day: Exams are scheduled during the day and the evening, on weekdays and on weekends January 23
Common Law Winter session exam period: Exams are scheduled during the day and evening, on weekdays and on weekends  April 15 to 28
Winter session exam period: Exams are scheduled during the day and evening, on weekdays and on weekends  April 15 to 28
Official final grades for the Winter session posted online May 19
Last day to submit a grade review for a final exam. For information about reviewing grades and appeals, consult academic regulations. June 2
Official academic standing posted online May 27
Registration date for deferred and supplemental exams for faculties of Science and Engineering (1000-level courses) and Civil Law. Contact your faculty for exam dates. June 22
Registration period for deferred and supplemental exams for 1000-level anatomy (ANP) courses. Contact your faculty for exam dates. May 25 to June 5
Deferred and supplemental exam period for faculties of Science and Engineering (1000-level courses) and Civil Law July 6 to 11
Deferred and supplemental exam period for 1000-level anatomy (ANP) courses. June 8 to 12

Tuition fee payment Expand

Tuition fee payment
Topic Dates
Last day to pay tuition fees without late payment fees. Consult Payment of fees on the Financial Resources website for more information on methods of payment and payment plans. January 7

Student servicesExpand

Student servicesExpand
Topic Dates
U-Pass distribution by SFUO January 5 to 9
Last day to apply for a U-Pass exemption January 16

Reports, major research papers, and theses (graduate studies) Expand

Reports and theses (graduate studies)
Topic Dates
Last day of the Fall session to submit a thesis without having to register for the Winter session. December 19
Last day to submit a thesis and receive a 100% financial credit (applies only if you are registered exclusively for the thesis and were also registered in the prior session). Submission by this date results in the cancellation of your registration for the current session. Credit not available if you are submitting a revised thesis January 30
Last day to submit a thesis and receive a 50% financial credit (applies only if you are registered exclusively for the thesis and were also registered in the prior session). Credit not available if you are submitting a revised thesis February 27
Last day of the Winter session to submit a thesis without having to register for the Spring-Summer session. April 30
Last day of the Winter session to submit the final version of the major research paper or the engineering report without having to register for the Spring-Summer session. Date for submitting major research paper may be earlier in some programs. Please confirm date with your academic unit. April 30

Past important dates and deadlines Expand